What’s coming up in version 4

Version 4 is in the oven and it will bring in some important additions:

  • More supported formats including Wiki and knowledge base systems, ResponsiveHelp for touch devices and more
  • Focus on team work with new “Team Server” and “Merged Projects” utilities.

Note that with this release we will block ALL one-year keys that were not prolonged. For a long time there was a huge grace period for those who forgot to renew updates but this time all keys more than a year old will be blocked. Sorry :)

As always version 4 is a free update for life-time licenses and one-year licenses that are not older than a year from the date of release.

How to use “REimport” feature

Version 3.11.4 introduces new feature called “REimport”. What is it for?

Let’s consider this scenario  – you start your help project by importing html/rtf/txt files that you already have as documentation, do some alterations, formatting, screenshots, etc and all over sudden source documents change and you have two options – copy/paste them manually or import all documents and start your help project from scratch. Sad.

But not any more. Now you can selectively import changed documents into existing topics.

First, scroll the project tree down to the “Tools” node and select “REimport” sub node.

reimport1

 

If your documents were imported with version 3.11.4 and above, “File name” and “Path” columns should be filled with paths of source documents. In our case we have old project with blank columns. Helpinator will remember selected file names for future use.

First of all check topics to import with check boxes in the first column. Then select file names to import – double click the cell next to the topic title and select file name in the dialog that appears.

When everything is set and done click “Run” button on the toolbar below “REimport” title.

How to adapt existing RTF/PDF/Print templates to new topic title styles

Version 3.11.3 allows you to define different styles for topic titles according to their levels in the topic tree. Say, you want to have topic titles of level 1 in bold, level 2 in italic and level 3 underlined – now all that is possible.

Old versions allow only one style, it is defined by formatting of pseudotag {%TITLE%}. That should continue to work, but if you want to use new feature of topic title styles you need to upgrade your template. However it is very easy to do. The overall idea remains the same, but pseudotags are now numbered to reflect levels. E.g. {%TITLE1%} for the first level, {%TITLE2%} for the second and so on. You can create a new blank project with version 3.11.3 and open “default.rtf” node to see how it is done. The image below shows how it should look like (you can set your own styles of course).

rtftitles

How to change order and hierarchy of topics quickly

Version 3.11.3 introduces new feature called “Advanced rearrange”. It allows to quickly change order, titles and hierarchy of multiple topics at once. Normally Helpinator allows to change order of topics and their position in the topic tree by dragging and dropping topics in the topic manager. It is good for a topic or two but is very uncomfortable and time-consuming when you need to change places of several topics in a large project (say, after mass-importing html/rtf files).

To activate this feature select “Topics” node and click the button shown on the image below.

 

rearrange-button

 

It opens up “Advanced rearrange” window. This window is a simple plain text editor with a topics tree converted to it’s plain text representation. Each line has a topic title and topic id in brackets at the end of the line. If a topic is a subtopic, it’s line starts with a TAB (one for level 1 subtopics, two TABS for level 2 and so on).

 

advanced-rearrange

 

What you can do here:

  1. Cut/Paste topics en masse. Select several lines with your mouse or Shift+cursor, click Ctrl+X to cut them, place cursor into their new location and click “Ctrl+V” to paste.
  2. Change levels – just insert/remove TABs at the beginning of the line. To move several topics to another level (e.g. to insert TAB into several lines) select them as told above and click “Increase Level”. This will insert TABs into several lines at once. “Decrease level” works the same way.
  3. Rename topics. It’s OK to change topic titles as long as you keep ID part at the end of each line intact.

What you CAN’T do:

  1. Change or delete topic IDs. They are used for identification, so it will cause an error.
  2. Delete topics – to delete topics please use corresponding command of the topic manager. Deleting topics here will cause an error.
  3. Add new topics – the same as with “Delete topics” issue, use “Add topics” command from the topic manager.

Helpinator 3.11.3

In this update:

- Added “Advanced rearrange” feature of topic manager
- Now you can define different styles for topic titles in PDF according to their level
- Added a way to control level depth of TOC (to trim excessive levels)
- Reworked “WebHelp” tab of project options
- Improved “auto-resize images” feature for PDF files
- bugfixes